A certified true copy notarization, also commonly referred to as a notarized copy, is the process of having a notary public verify that a photocopy is an accurate and complete replica of the original document. The notary will typically:
Examine the original document: They'll ensure it appears to be genuine, not a copy.
Compare the copy to the original: They'll meticulously check to make sure all content on the copy exactly matches the original, including any signatures, seals, or stamps.
Complete a notary certificate: Once verified, they'll add a certificate stating that the copy is a true representation of the original document. This certificate will include the notary's seal and signature, along with their expiration date.
Why get a certified true copy notarized?
A certified true copy can be useful in situations where you need to submit a copy of an important document but don't want to risk giving away the original. Here are some common reasons:
Supplying official documents for government applications
Providing verification of identification (passport, driver's license)
Submitting academic transcripts or diplomas
Including documentation for business purposes (contracts, licenses)
Things to keep in mind:
Notaries typically cannot certify copies of certain documents, such as vital records (birth certificates, marriage certificates, etc.) These can usually only be obtained from the issuing agency.
The specific requirements for notary public certification can vary by state. In Virginia, for instance, notaries can certify most documents except for vital records.
If you're unsure whether a certified true copy notarization is necessary or how to get one done in your area, it's always best to consult with the agency or institution requesting the document.